Would you make a successful Event Planner?
Do you dream of a fun, dynamic, and always exhilarating career? Would you rather like to escape the every-day mundane boredom of an ordinary job than work on events where no two days are the same? Do you envision yourself using your creative side to design amazing events that will be talked about for years to come? Can you juggle many things at once without missing the details? If you answered ‘yes’ to most of these questions, then you might have what it takes to be a successful event planner!
Who is the Event Planner?
Any time people gather together for a purpose, whether it is for a wedding, a conference, a festival, a formal dinner, or the grand opening of a new store, someone is needed to oversee all the details to ensure the event happens and that it is a success: this someone is the Event Planner. An event planner is a professional who coordinates and organizes meetings, luncheons and other special events for companies or individual clients.
Why do you need to get trained?
While it is possible to work as an event planner with no formal education, aspiring planners should complete a certificate program in event planning or in hospitality management in order to Increase their chances to be hired and multiply their chances for career growth. Most event planners learn the skills they need on the job. However, prospective event planners can prepare for their future careers by gaining work experience through volunteering, such as planning events for school groups or clubs. Some candidates have also gained planning experience while working in other fields, such as administrative assisting, catering or marketing, planning small meetings or events.
What are the main qualities of the Event Planner?
Event planning requires creativity, organization and flexibility. You will need to work well under pressure to meet deadlines and be able to multi-task as you juggle multiple projects. You need to be assertive when dealing with a crisis yet patient with your client. Strong written and verbal communication skills allow you to negotiate well with your client and vendors and an understanding of budgeting will help you stay on target with your expenses.
Where can you work with your degree?
Event planners may also work for themselves out of their homes. Starting up costs are very minimal. You will need a phone, a website, and business cards. Most self-employed event planners just starting out spend the majority of their time marketing themselves and finding clients. Getting to know local venues, caterers, florists, and rental companies is also important.
You may also consider:
- Banking and investment groups
- Convention Centers and visitors bureaus
- Hotels, resorts and cruise lines
- Non-profit organizations
- Shopping malls and department stores
- Theme parks
What are the main tasks of the Event Planner?
Their tasks include:
- Discussing events with clients to determine their needs and visions
- Choosing and visiting possible locations for an event
- Meeting with vendors, such as caterers, entertainers and florists
- Registering guests at an event
- Troubleshooting any problems that arise before and during the event
- Reviewing vendors' bills and approving them for payment
- Hiring caterers, entertainment and other vendors
- Arranging lodging and transportation for attendees
As an event planner gains experience, he or she may take on more responsibilities. He or she may move up from being a conference coordinator to being a program coordinator to being a meeting manager. Some eventually become consultants who are self-employed or executive directors who work for organizations.